The present contract is concluded between a person who applied for a chair, delegate, or faculty member position at international annual student conference PragueMUN 2023, which is to be held from February 6th to 10th, 2023 offline, (hereinafter referred to as the Conference) and was officially accepted (hereinafter referred to as the Participant) and the student organization Model United Nations Prague z.s. with headquarters in Jaurisova 515/4, Michle, 140 00 Prague 4, represented by its elected board (hereinafter referred to as the Organizer).
The subject of the present contract is participation in the Conference.
In order to be eligible forparticipating in the Conference, the Participant must:
The Participant undertakes to:
The Participant waives their right to claim any damages associated with losses, injuries or incidents in the course of the Conference to the Organizer and further bears in mind that the Organizer is not responsible for the Participant’s personal belongings.
There is no participation fee established for the Participant accepted for a role of a Chair at the Conference (hereinafter referred to as the Chair). However, it is not applicable to additional expenses associated with travelling to Prague, accommodation, public transport etc. that are to be covered by the Chair at their own expenditure.
Solely for the purpose of ensuring smooth preparation process and avoiding last-minute cancellations, the Chair will be asked to pay a refundable deposit of 600 CZK (~24 euro). The deposit will serve as a guarantee of timely fulfillment of the Chair’s duties prior to the Conference and will be fully refunded during registration on the first day of the Conference.
Regarding COVID-19, we are obliged to ask all of our guests to follow the regulations provided by the government of the Czech Republic, as well as other recommendations provided by health organisations. That includes wearing a mask or other protective gear, using disinfectant, and taking proper hygiene measures as well as social distancing. We in turn will be following further precautions regarding disinfection and upholding health standards to make your experience safe and enjoyable.
As far as the application fee goes, we're working hard to ensure that the maximum amount of your money can be returned in case PragueMUN 2022 has to go online. So far, we are able to return 60% of the first wave application fee and we will let you know if this percentage goes higher as we need to cover for venue deposits and other related costs and the pandemic definitely doesn't help. We thank you for understanding and we appreciate your support.
New Participation Fee for the online conference establishes the universal one: 10 euros (~260 Kč)
As PragueMUN 2022 offers the possibility of a hybrid conference, delegate who wishes to join the socials in Prague will pay in total 44 euros (~1130 Kč). This fee contains not only online conference participation, but also social activities as of restaurant, club and a personal tour of Prague.
The annual international conference Prague Model united Nations 2022 held from 6th to 10th of February 2023 offline (hereafter referred to as PragueMUN 2022) is organized by the student organization Model United Nations Prague z.s. with headquarters in Jaurisova 515/4, Michle, 140 00 Prague 4 (hereafter referred to as the Organizer).
All personal data acquired during the application process for PragueMUN 2023, will be processed under Regulation (EU) 2016/679 (General Data Protection Regulation) lawfully, fairly and in a transparent manner; will be collected for specified, explicit and legitimate purposes; and will not be further processed in a manner that is incompatible with those purposes.
The purposes of processing Applicant’s data are restricted solely to the purposes of arranging PragueMUN 2022 and will be stored by Organizer on respective shares till the 31st of April 2023. Personal data will be erased prior to the specified date upon the Applicant’s request.
The categories of personal data concerned are: Name, Surname, Date of Birth, Citizenship, Country of Residence, Document ID, Email, and University of Studies.
Applicant will be asked to provide their motivation and previous experience, which will be used only for the purposes of assigning a role (a country and a committee) at PragueMUN 2023 to them.
Particular Applicant’s personal data, naming Document ID, Name, Surname, and Date of birth will be disclosed to third parties in case Applicant requires accommodation for a period of staying in Prague to be arranged for them by Organizer.
By submitting Application, the Applicant gives their consent to Personal data to be processed. According to art. 7 GDPR the Applicant has the right to withdraw their consent at any time as well as to restrict its processing. This will, however, inevitably cause rejection/suspension of an application, since assuring Applicant’s participation at PragueMUN 2023 without their particular personal data is not possible.